Event suppliers and contractors typically perform the highest-risk works onsite and regulators have high expectations of those engaging contractors; those must take responsibility for confirming and documenting that they have appropriate safe systems of work, valid licenses/permits and suitable insurance coverage.
Released in 2019, Contractor-HQ offers EventManage which is an expansive, event contractor management module which can be used as a simple-to-use compliance framework to prequalify contractors engaged to perform works at events.
It highlights compliance gaps and automates the process of following up event suppliers and staff to upload documentation in relation to the services they’ll be performing. The Contractor-HQ team are experts in regulatory compliance and have created a platform that automatically maps service providers to ascertain what type of licences and certificates must be obtained from the event contractor to ensure their qualifications can be easily verified.
Councils can utilise this tool to manage (a) internally run events or (b) provide it as a framework for those from the community to ensure that regulatory compliance can be easily maintained. ContractorManage has been designed to facilitate this process (through automation) to let councils manage the process “by exception” and save hours of human resources if they’re involved in the process of collecting and maintaining the records on an ongoing basis.
EventManage has been designed to simplify the process of collecting required documentation from suppliers, while also helps administrators quickly identify which gaps need to be filled.
Strathbogie Shire Council – Case Study
EventManage digitised the process for the events team to capture new event applications and streamlined the communication lines between the applicant and those involved from other departments. They’d previously relied on manual processes to collate the information from members of the general population and present it to other internal stakeholders. EventManage helped replace Excel spreadsheets, plus multitudes of emails and phone calls to external organisers to capture the required information in the required format.